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Scheduler Payroll Clerk in Decatur, IL at Fair Havens Christian Village

Date Posted: 5/4/2018

Job Snapshot

Job Description


Christian Horizons (CH) has grown from one nursing home over 50 years ago to one of the largest faith-based not-for-profits in the country with 13 communities across 4 states. The CH family of ministries also includes Senior Care Pharmacy, CareLink nurse-guided care and Safe Haven Hospice. Experience a new pathway to senior living – a future in which older adults thrive.

We offer a place to live your faith, a place to grow and be valued. As a faith-based organization, we strive to provide resident-centered, cost-effective health care programs and services to each and every resident in our community.

We are seeking a Scheduler to assist in creating, maintaining, and updating the CNA and Nursing schedule as well as Payroll processing for the entire facility.

  • Develop and post nursing schedules for all 3-shifts ensuring staff are given hours according to their employment status (subject to shift supervisor approval).
  • Adequately staffs community nursing units according to community procedures and policies.
  • Coordinates the staffing needs of the community.
  • Recruits replacement nursing and aide staff for absences or shortages as needed.
  • Maintains records for attendance for nurses and aides and forwards to payroll within time constraints (e.g. PRNs are meeting 60-day requirement).
  • Check payroll sheets against time schedule for all nursing staff, as needed.
  • Notifies supervisor of attendance problems requiring intervention.

    Maintain resident records according to the Director of Nursing’s direction.

  • ƒ Maintain an effective, organized, and efficient payroll system to meet the needs of the community.
  • ƒ Prepare and submit accurate, complete payroll reports as required.
  • ƒ Screen and direct all incoming phone calls, transfers, and messages with courtesy and accuracy.
  • ƒ Greet and interact with Residents, families, staff, visitors, vendors, and state officials and direct them to appropriate individuals.
  • ƒ ƒEnsure all paperwork has been filled out timely and accurately related to leaves.
  • ƒ Track hours worked to ensure employees are in working compliance with their job status.
  • ƒ Maintain an accurate list of emergency telephone numbers, including key personnel and medical staff.
  • ƒ Work cooperatively with Corporate Office staff for payroll, human resources, and all other aspects of assigned tasks, understanding final authority comes from them in all areas of their expertise.

  • Maintain confidentiality of all pertinent resident care information to ensure resident rights are protected.
  • Promote resident centered care.
  • Accountable for assuring resident safety.
  • Come to work as scheduled and consistently demonstrate dependability and punctuality.
  • Communicates and interacts effectively and tactfully.
  • Consistently work cooperatively with residents, staff, volunteers, and families to ensure residents are receiving the best quality care.
  • Complete all required documentation accurately and timely following all community policies and procedures.
  • Ensure quality customer service to the residents, families, and staff the department serves.
  • Follow all departmental safety rules and utilize proper body mechanics in the performance of all tasks.
  • Follow all written and oral directions as given by supervisor.
  • Foster self-respect and a feeling of worth in each resident by consistent kindness, understanding, and patience in their care.
  • Observe all community policies and procedures, including but not limited to safety, infection control, residents’ rights, and those contained in the employee handbook and nursing policy and procedure manual.
  • Participate in all in-services and activities as required.
  • Use proper care and use of equipment and waste disposal procedures in accordance with corporate policies and procedures.
  • Use proper equipment and techniques to ensure safety of resident and staff.
  • Performs other functions as directed by the Director of Nursing and the Administrator.
  • Maintain the confidentiality of all protected health information whether electronic, written, or oral exposed to either during the course of assigned duties or as a result of an incidental disclosure.
  • Apply the Minimum Necessary Standard in all matters related to residents’ protected health information.
  • High school graduate or equivalent required.
  • Prior nursing and/or clerical or scheduling experience in a long term care or healthcare community preferred.
  • Excellent communication and organizational skills.
  • Able to follow written and oral directions.
  • Ability to work independently.
  • Ability to exercise independent judgment, make sound decisions and exhibit flexibility when needed.
  • Demonstrate dependability, cooperation and interest in the care of the elderly.
  • Possess the ability to communicate effectively and deal tactfully with personnel, residents, families and visitors in a courteous, tactful empathetic manner.
  • Ability to maintain and protect the confidentiality of information
  • Working knowledge of common office software programs (i.e. Excel, Word, Outlook, etc.).
  • Pass background check before and during employment, as defined by Christian Horizons’ background check policy, with no disqualifications by committing or attempting to commit one or more of the offenses defined within.