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Office and Human Resources Assistant in Springfield, IL at Christian Horizons

Date Posted: 3/26/2018

Job Snapshot

Job Description

Overview

Home and Community Services Based Division - Christian Horizons (CH) has grown from one nursing home over 50 years ago to one of the largest faith-based not-for-profits in the country with 13 communities across 4 states. The CH family of ministries also includes Senior Care Pharmacy, CareLink nurse-guided care and Safe Haven Hospice. Experience a new pathway to senior living – a future in which older adults thrive.

We offer a place to live your faith, a place to grow and be valued. As a faith-based organization, we strive to provide resident-centered, cost-effective health care programs and services to each and every resident in our community.

We are currently seeking an Office and Human Resources Assistant to join the Home and Community Services Based Division in Springfield, IL.

We offer:

  • Competitive Wages
  • Generous PTO Program
  • Health (Blue Cross Blue Shield), Dental & Vision Insurance
  • Life (employer paid), Short Term Disability, Long Term Disability, Group Accident, & Critical Illness
  • 403(b), Flex Spending, & Dependent Care
  • Employee Assistant Program
  • Tuition Reimbursement
  • Employee Discounts and Other Perks
Responsibilities
  •  Oversee and manage all office functions
  • Greet and interact with families, staff, visitors, and vendors and direct them to appropriate individuals
  • Ensure all office work and procedures are done in compliance with federal, state, local, and corporate regulations
  • Ensure an accurate and timely office documentation and retrieval system of all incoming and outgoing mail
  • Responsible for maintaining confidentiality of all employee records and meetings that occur with the Director
  • Collaborate with leadership and HR to ensure all new employees are oriented appropriately and that all new-hire paperwork is completed fully and timely
  • Ensures accuracy of payroll by preparing two-week worksheet for corporate payroll.
  • Prepare payroll summary for corporate office. Verifies paycheck amounts.
  • Compile reports for Director as requested.
  • Perform audits of employee timesheets, mileage, and vendor contracts.
  • Distribute and track keys for access to office.
  • Maintain adequate supplies and equipment for the Division office.
  • Entry level Human Resources duties including but not limited to: assisting with onboarding process, online application system, pre-employment paperwork, telephone screens, interviews, employment references, background checks, and testing.
Qualifications
  • High School Diploma required; Associates Degree preferred.
  • Clerical experience.
  • Professional telephone manner and ability to communicate positively, both orally and in writing.
  • Ability to communicate with healthcare professionals and fellow workers; ability to exercise judgment and discretion in confidential matters.
  • Independent judgment and initiative.
  • Able to work under deadline pressure.
  • Six months of health related experience preferred.
  • Able to cooperate and collaborate work efforts that generally benefit all involved parties.
  • Dependable and punctual.
  • Reliable transportation.
  • Able to adhere to policies and procedures.
  • Maintain company property, supplies and equipment in a manner that demonstrates ownership and accountability.